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Please acknowledge the terms and conditions below to complete your booking

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Terms and Conditions

DEFINITIONS

  • Client(s): The individual(s) entering into agreement with Old Broadwater Farm.

  • Venue: All buildings, infrastructure, gardens and car park areas within the Old Broadwater Farm homestead precinct.

  • Day: Refers to a calendar day. Where this falls on a weekend or public holiday, the preceding weekday will apply.

  • Event(s): Any ceremony, wedding, or corporate function with a confirmed booking, as executed by Old Broadwater Farm and the Client.

FUNCTION START AND FINISH TIMES

  • Accommodation Check-In/Out:
    Check-in for the Loft & Cottage is from 12:00pm. Check-out is by 10:00am. Early check-in or late check-out is subject to availability and management approval.

  • Event Timings:

    • Sunday–Thursday: 2:00pm–10:00pm (music reduced to talking level by 9:45pm) – 10% discount applies

    • Friday & Saturday: 2:00pm–12:00am (music reduced to talking level by 11:30pm)

    • Midweek/Sunday before a Public Holiday: 2:00pm–12:00am – no discount

    • New Year’s Eve: Conclusion time is extended to 1:00am

  • Late Finish Fee: A $1,000 charge applies per half hour (or part thereof) if the Event exceeds the agreed finish time.

  • Noise Management:
    Old Broadwater Farm is located within a residential area. Music must be kept at a reasonable volume and reduced to talking level at the designated times. Breaches of noise restrictions will result in a $1,000 charge per half hour. Two warnings will be issued before security is called at the Client’s expense. These conditions apply to all areas, including accommodation.

  • Entertainment:

    • Live bands/acoustic acts are not permitted after 8:30pm.

    • DJs may perform until the agreed Event conclusion time but must reduce music to talking level as per above.

    • DJs must use the venue’s in-built sound system.

  • Venue Clean-Up:
    The venue must be cleared of all personal items and rubbish by 10:00am the day following the Event unless otherwise agreed. Access outside of Event hours must be pre-arranged and approved by management.

CATERING & BEVERAGE SERVICE

  • Exclusive Catering:
    Supper Road is the exclusive caterer. External caterers are not permitted, except for grazing or dessert tables.

  • Beverage Service:
    Beverages must be served by Old Broadwater Farm staff or RSA-certified staff from an approved mobile bar service.
    No self-service is permitted.

  • Alcohol Guidelines:

    • No alcohol may be served to or consumed by persons under 18.

    • Spirits/liqueurs are permitted at management’s discretion.

    • Kegs must meet the following:

      • Built-in taps and drip trays

      • Refrigerated and enclosed

      • Supplied and set up by the keg provider

      • OBF staff will not change over kegs

GUEST CONDUCT & RESPONSIBILITIES

  • Clients are responsible for the conduct of guests and vendors. Unlawful, disruptive, or unsafe behaviour may result in eviction or Event termination.

  • Drugs: Zero tolerance policy applies. Police will be notified if drugs are found or consumed.

  • Intoxication & Behaviour:
    Service of alcohol will be refused to any guest deemed overly intoxicated or behaving offensively. Any required security costs will be charged to the Client.

  • Children: Must be supervised at all times. OBF accepts no responsibility for injury or damage involving children on-site.

  • Pets: Dogs are allowed only on a lead and are not permitted on furniture or carpeted areas. Pets are allowed in the Loft only.

PRICING & PAYMENT TERMS

  • Inclusions: All prices include GST.

  • Public Holidays: Events held on public holidays incur a 10% surcharge.

  • Booking Confirmation:
    A $1,000 non-refundable deposit, a signed Function Booking Form, and signed Terms & Conditions are required to secure a date.

  • Payment Schedule:

    • 6 months prior: Interim invoice due

    • 28 days prior: Final payment and guest numbers due, along with completed ‘All About Your Wedding’ and Bond Form

  • Late Payment:
    Late payments may result in cancellation or incur interest charges at OBF’s discretion.

  • Bond:
    A $1,500 damage bond is required via signed credit card authorisation. Charges for breakages, excess cleaning or noise violations will be deducted from this bond.

  • Payment Methods:
    Direct deposit and credit cards accepted. Credit card payments incur a 2.5% surcharge.

DAMAGE, LIABILITY & PROPERTY

  • Old Broadwater Farm is not liable for lost, damaged or stolen items brought on-site by guests or vendors.

  • Clients using fake tan must bring their own towels/linen. Staining will result in cleaning/replacement fees.

CHANGES, CANCELLATIONS & RESCHEDULING

  • Changes:
    All changes must be submitted in writing by the Client and confirmed by OBF.

  • Cancellations:

    • Deposit is non-refundable.

    • Cancellations within 6 months of the Event: 50% of total cost forfeited (less the deposit).

    • Cancellations within 4 weeks: 100% of total cost forfeited.

    • All cancellations must be in writing.

  • Weather-Related Cancellations:
    OBF may cancel an Event in extreme weather. In such cases, all monies will be refunded. Client-initiated cancellations due to weather not deemed “extreme” by OBF will result in forfeited funds as per the cancellation policy.

  • Rescheduling:
    Treated as a cancellation. A new non-refundable deposit is required.
    Exceptions may apply in the case of enforced COVID-19 restrictions.

FORCE MAJEURE / UNFORESEEN CIRCUMSTANCES

Old Broadwater Farm is not liable for any failure to perform its obligations where such failure is caused by circumstances beyond its reasonable control. These may include, but are not limited to, acts of nature, extreme weather events, fire, flood, pandemics, government-mandated restrictions, utility outages, or civil disturbances.

In such an event, Old Broadwater Farm will make all reasonable efforts to reschedule the Event to a mutually agreed future date. If rescheduling is not possible, any refund of monies paid will be at the sole discretion of Old Broadwater Farm, based on costs already incurred and the specific circumstances.

VENUE GUIDELINES

  • Maximum Capacity:

    • Seated reception: 180 guests

    • Cocktail reception: 200 guests

    • Ceremony + Soiree: 60 guests

    • Elopement Packages: up to 200 guests

  • Responsibilities:
    Old Broadwater Farm staff will set up and pack down all items included in your wedding package. Any large hire items or furniture brought in by the Client or external vendors must be set up and packed down by the Client or supplier.

    Personal styling items (such as signage, table decor, etc.) will be carefully packed to one side at the end of the night, ready for collection the following morning. It is the Client’s responsibility to ensure these items are collected by 10:00am, unless otherwise agreed with OBF management

  • Installations & Safety:

    • Items hung in the pavilion/marquee require a valid rigging or working-at-heights ticket.

    • Lighting installations must be completed by a licensed electrician.

    • All electrical items must be tagged and tested.

  • Decor & Venue Use:

    • No adhesives, nails, screws, or fasteners on structures without prior written approval.

    • Confetti, glitter, or non-biodegradable items are not allowed. Natural petals, dried leaves, or similar are acceptable.

    • Hot sparklers are not permitted. Cold fireworks may be used with approval.

  • Smoking & Vaping:
    Permitted only in designated areas. Not allowed within 5m of verandahs or indoor spaces.

  • Parking:
    On-site parking is available. Vehicles must be collected by 11:00am the following day. OBF is not liable for theft or damage.

  • Lost Property:
    Any lost property will be held for up to 3 months. Unclaimed items will be donated or disposed of after this time